Participation and Registration

Participation and Registration

Important: The deadline for grants has been extended to 31 July 2024

The Ministerial Conference will consist of two parts, a Ministerial Segment, and a Scientific and Technical programme.

All persons wishing to participate in the event have to be either designated by a Member State or an invited organization as an individual participant (as outlined in para E.1 of the conference announcement) or part of a delegation (registration process outlined in para E.2 of the conference announcement).

Individual Registration of participants 

All persons wishing to participate in the event must be designated by an IAEA Member State or should be a member of an organization that has been invited to attend.

Individual registration also aims to facilitate applications for financial support and provision of visa support letters, for participants attending the conference. 

Key Dates and Deadlines

• 28 June 2024: Submission of Form A only (no grant request) through the InTouch+ platform for Individual Registration of Experts
• 28 June  31 July 2024: Financial Submission of Form C (grant request) 
• 18 November 2024: Registration of Delegations though Touch+ by the Designated Focal Point
• 26-28 November 2024: Conference dates

Registration through the InTouch+ platform

Access the InTouch+ web page:

• Participants with an existing NUCLEUS account can sign in here with their username and password;
• Participants without an existing NUCLEUS account can register here.

Once signed in, participants can use the InTouch+ platform to:

• Complete or update their personal details under ‘Basic Profile’ (if no financial support is requested) or under ‘Complete Profile’ (if financial support is requested) and upload the relevant supporting documents; 
• Search for the relevant event (EVT2300045) under the 'My Eligible Events' tab;
• Select the Member State or invited organization they want to represent from the drop-down menu entitled ‘Designating authority’ (if an invited organization is not listed, please contact Ministerial-Conference-2024@iaea.org
• If applicable, indicate whether financial support is requested and complete the relevant information;
• Submit their application.

Once submitted through the InTouch+ platform, the application together with the auto-generated form(s) will be transmitted automatically to the required authority for approval. If approved, the application together with the form(s) will automatically be sent to the IAEA through the online platform. Applications submitted and approved via InTouch+ should not additionally be sent via email to the IAEA. 

For additional information on how to apply for an event, please refer to the InTouch+ Help page.
Any other issues or queries related to InTouch+ can be sent via email to the Contact Point.

If it is not possible to submit the application through the InTouch+ platform, prospective participants are requested to contact the IAEA’s Conference Services Section via email.

Registration of Delegations

Designated focal points for online registration shall register their delegation through the InTouch+ platform.

Registration will be open as of 28 June 2024 and should be completed by 18 November 2024 under EVT2401236. Delegates who require financial support are in addition required to submit their individual registration under the Individual Registration as outlined in para. E.1 in the Conference Announcement.  Visa related enquiries should be addressed to Conference.Contact-Point@iaea.org. The IAEA’s support of visa applications to registered delegates is subject to the host country’s policy on visas and entry requirements. The outcome of visa applications is at the discretion of the Austrian authorities.

A list of participants will be issued containing information that has been received by the Secretariat through the Registration of Delegations and will be made available on the IAEA Conference and Meetings App. 

Expenditures and Grants 

No registration fee is charged to participants.

The IAEA is generally not in a position to bear the travel and other costs of participants in the conference. The IAEA has, however, limited funds at its disposal to help cover the cost of attendance of certain participants. Upon specific request, such assistance may be offered to normally one participant per country, provided that, in the IAEA’s view, the participant will make an important contribution to the conference.

If participants wish to apply for a grant, they should submit applications to the IAEA using the InTouch+ platform through their competent national authority (see Section F in the conference announcement).
Participants should ensure that applications for grants are:

• Submitted by 28 June 31 July 2024 (deadline extended);
• Accompanied by Grant Application Form (Form C);
• Accompanied by Participation Form (Form A).

Applications that do not comply with the above conditions cannot be considered. Approved grants will be issued in the form of a lump sum payment that usually covers only part of the cost of attendance.