63rd IAEA General Conference

Registration

Registration starts on 5 August 2019 and should be completed by 10 September 2019.

Credentials

Heads of Delegation (but not other members of delegations) will require credentials specifically for the session, even if they are already accredited to the Agency in some other capacity (for example, as Resident Representative).

It is emphasized that, in accordance with Rule 27 of the Rules of Procedure of the General Conference, original credentials must be issued either by the Head of State or Government or by the Minister for Foreign Affairs of the Member State concerned and must be submitted to the Director General, preferably not later than seven days before the start of the Conference, i.e. Monday, 9 September 2019, in order to facilitate the smooth proceeding of the Conference, in particular the work of the General Committee. As of 2.30 p.m. on Sunday, 15 September 2019, credentials that have not previously been submitted to the Director General should be hand delivered directly to the Credentials Officer (M building, ground floor, room M0E 69). It should be noted that credentials cannot be accepted during registration at Gate 1 of the VIC.

For any assistance regarding credentials, please contact the Credential Officer.

Formalities on arrival

All participants are requested to register online through the IAEA General Conference registration system.

To avoid long queues during the morning of Monday, 16 September, registered participants are strongly encouraged to collect their badges in advance upon presentation of a valid photo ID card at the Registration Desk at Gate 1 on the following days:

• Thursday, 12 September 12.00 a.m. - 4.00 p.m.
• Friday, 13 September 9.00 a.m. - 6.00 p.m.
• Sunday, 15 September 11.00 a.m. - 6.00 p.m.

In principle, badges should be collected in person. However, advance collection of pre-printed badges is possible by an authorized person upon presentation of an official letter or note specifying the name of the collector and listing the names of participants whose badges are to be collected. Please note that once collected, badges cannot be returned to the Registration Desk nor reprinted. Should advance collection of badges on Friday, 13, and Sunday, 15 September not be possible, badges can be collected at the IAEA Registration Desk at Gate 1 as of 7.30 a.m. on Monday, 16 September 2019.

Participants who have not registered online and participants who did not send a photograph are requested to enter through Gate 1 and proceed to the designated IAEA Registration Desk, where staff will assist them with the registration process and/or photo badging. A photo ID card and a copy of the official nomination are required to be presented at the IAEA Registration Desk.

Code of Conduct to Prevent Harassment, Including Sexual Harassment, at UN System Events

The International Atomic Energy Agency (IAEA) adheres to the Code of Conduct to Prevent Harassment, Including Sexual Harassment, at UN System Events (the Code of Conduct), endorsed by the High-level Committee on Management (HLCM) of the United Nations system in July 2019.

All UN system events are guided by the highest ethical and professional standards and the Agency commits to engaging in events at which everyone can participate in an inclusive, respectful and safe environment.

All participants of the 63rd General Conference are expected to uphold the standards set out in the Code of Conduct.

Information on accessing the VIC

Delegates attending the General Conference are therefore advised to take necessary measures for early arrival at the VIC on 16 and 17 September. Delegates are urged to allow for extra travel time to access the VIC and to use public transportation, when possible.

The Secretariat will facilitate the early collection of General Conference badges and on-site registration from Thursday, 12 September to Sunday 15 September.

Delegates are advised to finalize their registration no later than 10 September and to collect their badges ahead of the General Conference.

• Access between the VIC and the Austria Center Vienna (ACV)

  
  The ACV has limited office space for rental on level 3 and level -2 during the week of the General Conference. Due to a large construction project in the ACV, it will not be possible to rent office space in the front part of the building and the connecting door to the M building will remain closed.

  Access between the ACV and the VIC will be possible only via the G building of the VIC. Delegates walking to/from the ACV will use the VIC elevators located between the G building and the ACV. On arrival at level 3, delegates will be subject to screening by United Nations Security and Safety Service staff. Delegates wishing to access rooms on the -2 level, should use ACV elevators on the 3rd level.

  The elevators will be open on Sunday 15 September 2019 from 1.00 p.m. to 7.00 p.m. and during the week from 8.00 a.m. until 1 hour after the end of meetings.

• Access to the VIC by temporary drivers/vehicles
  
  Apart from drivers and cars of Permanent Missions, additional chauffeured cars may be allowed entry to the VIC for the duration of the conference. Requests for driver passes and temporary parking permits shall be submitted in form of a note verbal via email to Protocol and Garage Administration as soon as possible, or at least 1 working day prior to the conference. Driver passes (at Gate 1, UN Pass Office) and temporary parking permits (at Garage Administration, Rotunda next to the newspaper shop) must be picked up in advance as they will be required when accessing the VIC.
  
  Due to space limitations at the VIC, parking permits are allocated on a first-come first-served basis as long as there are spots available.
  
  Vehicles accessing the VIC via Gate 2, should not exceed 2.10 meters.
   
• VIC Guidebook for People with Disabilities
  
  See the VIC Guidebook for people with disabilities here.
   
• VIC Sustainable Transportation
  
  See information on VIC sustainable transportation here.

Plans

Member States are kindly advised that the seating arrangements will start with Jordan, the Member State chairing the Board of Governors. In the Plenary hall six seats will be allocated to each Member State.

• VIC overview with access between VIC and Austria Center Vienna
• Delegations entry and drop off points
• M building, ground floor
• M building, first floor
• Plenary hall floor plan
• Exhibitions, A building, ground floor
• Exhibitions, B building, ground floor
• Exhibitions, C building, ground floor
• C building, second floor
• C building, fourth floor
• C building, seventh floor

IAEA Conferences and Meetings App

The IAEA Conferences and Meetings App provides a one-stop access to information on the IAEA General Conference, the Scientific Forum and scheduled side events. The app also allows users to put together their own personalized schedule of events and activities related to the General Conference, as well as access to up-to-date programme information of related events. It also provides updates on the speakers' list for the Plenary and the starting times for sessions of the Plenary and the Committee of the Whole. Power point presentations that have been approved for public release can also be viewed through the app, which is available free for both IOS and Android devices.

For iPhone or iPad users, get your free download through the Apple iTunes Store; those with Android devices can visit the Google Play Store.

Live Streaming

General Conference Sessions at the Plenary Hall, including the statements of officials and delegates, are streamed live during the whole week of the General Conference.

Sessions of the Scientific Forum will also be streamed live beginning on Tuesday, 17 September 2019. Links to the video streaming service will be provided on the opening day.

Earphones (i.e. mobile phones, tablets) can be plugged into the receiver devices available in all board rooms and conference rooms.

Greening the General Conference

The 63rd IAEA General Conference is going green. To demonstrate its commitment to sustainability, the IAEA will organize the conference as a green meeting according to the guidelines of the Austrian Ecolabel. This means that the IAEA will keep the ecological impact of the General Conference as low as possible. The Vienna International Centre is already a workplace that is powered by carbon neutral electricity from 100% renewable sources. There will be a focus on the areas of paper smart documentation, waste reduction and recycling, and environmentally friendly catering.

The IAEA as organizer will contribute to making the General Conference a Green Meeting. Delegates can have a role in this endeavour and are encouraged to choose environmentally friendly options when planning their participation. Small actions can make a big difference: choosing environmentally certified accommodation, giving feedback via the IAEA Conference and Meetings app, sorting waste for recycling, and returning name badges - these will all help to reduce the environmental impact. Information on how to effectively contribute to climate protection, both locally and globally can be found here.

Vienna has an efficient network of public transport - buses, trains, trams and underground lines - that covers most of the city. The IAEA encourages participants to make full use of these greener modes of transportation.

For additional information, see Greening the VIC.

Advance Information for Delegations

Information about the General Conference, as well as other events organized in conjunction with the Conference's Session is available here (and Corrigenda).

Participants at the General Conference

A provisional list of participants for the General Conference is available here.

Services

Information about services at the Vienna International Centre (VIC) is available here.

Disclaimer

The IAEA has become aware that tickets for IAEA events such as conferences, meetings and the General Conference, are being offered for sale by commercial entities via their respective websites, whereby these entities are using commercial business-model packages to solicit the purchase of such tickets. The IAEA wishes to advise that it does not charge any fees for participation in IAEA events. Eligible participants in Agency events are accredited by the IAEA directly, subject to the relevant IAEA legal framework. Therefore, the IAEA neither endorses, nor will be held responsible for, such fraudulent practices. The IAEA recommends that the recipients of such solicitations exercise extreme caution and that they report such activities to local authorities for appropriate action.