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68th IAEA General Conference Exhibitions

Submit the duly completed form to the GC.Exhibition-Contact.Point before the closing date: Friday, 31 May 2024

Please note: MS exhibition proposals have to be submitted or approved by the relevant national authority or Permanent Mission of the concerned Member State to the IAEA.

Only inter- and non-governmental organizations invited to be represented at the sixty-eighth regular session of the General Conference (GC68, 2024) can submit requests to organize an exhibition.

 

 
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Deadlines

 

To process your request, please ensure:

  1. that all of the required information is provided; and
  2. that requests are submitted not later than Friday, 31 May 2024

 

Upon approval of the proposed exhibition by the Director General, exhibitors will receive an email from CSS/MTCD, notifying on the assigned space and providing detailed logistical information by not later than Friday, 31 May 2024

 

Space assignments

  1. space assignments are processed on a first-come, first-served basis; and
  2. the maximum exhibition space assigned will be 12 square meters.
(select only ONE box!)

Opening ceremony

  1. only one (1) opening ceremony can take place at any given time; and
  2. scheduling is done on a first-come, first-served basis and a reserved time slot will be confirmed to you

Date and time

(choose THREE potential dates and times)

Hospitalities

Due to safety restrictions, only a maximum of 50 guests are approved by the UN Department of Safety and Security (UNDSS) to attend receptions at the Vienna International Centre (VIC).

No additional tables for catering can be provided at the designated exhibition space; therefore, exhibitors are strongly advised to schedule exhibitions involving catering services only in the designated areas. When contacting the VIC catering company, EUREST: cateringVIC@eurest.at, please send a copy to CSS/MTCD GC.Exhibitions@iaea.org

Equipment

The Agency does not provide technical equipment for opening ceremonies. We advise exhibitors to rent lectern, loudspeakers and microphones from an outside vendor.

CSS/MTCD will request, closer to the time, to provide the name of the technician(s), licence plate number to enter via Gate Four and the expected arrival time to the VIC.

IMPORTANT INFORMATION

Exhibitors should

  • ensure not to adhere promotional material (i.e., posters, photos, signs, etc.) to doors and walls of VIC meeting facilities or in any other area designated for GC activities; and
  • abstain from distributing any information, promotional material or invitations to delegations’ desks inside the plenary hall or to any of the meeting facilities in the VIC.
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